---
title: Archiving & Trash Bin
slug: archiving-and-trash-bin
icon: {"faIcon":"fa-solid fa-trash-can"}
docTags: 
createdAt: 2025-06-03T13:12:14.618Z
---

The **Archive** and **Trash Bin** features in VLX give you greater control over how you manage inspections that are no longer active. Whether you're clearing out clutter or just pausing work on a report, you can safely archive or delete inspections while keeping full traceability and the ability to restore them if needed.

## When to Use Each Option

| Action            | Use Case                                               | Can Restore?                      |
| ----------------- | ------------------------------------------------------ | --------------------------------- |
| **Archive**       | Temporarily remove from view without deletion          | ✅ Yes                             |
| **Move to Trash** | Delete inspection but keep it retrievable in Trash Bin | ✅ Yes (until permanently deleted) |

## How to Archive or Move to Trash

You can **bulk-select inspections** or archive/delete one by one:

### Option 1: From the Inspection List

1. Select one or multiple inspections using the checkboxes
2. Click **More Actions**
3. Choose **Archive** or **Move to Trash Bin**

### Option 2: From the Three-Dot Menu

1. Click the **⋮** next to a single inspection
2. Select **Archive** or **Move to Trash Bin**

📌 Tip: You can also access other options like **Duplicate**, **Add to Project**, or **Create Report** from the same menu.

## Viewing Archived Inspections

To view archived inspections:

1. Click the **+ More** filter on your inspection list
2. Under **Archive**, choose:
   - **Show Archived and Non-Archived**
   - **Show Only Archived**
   - **Show Only Non-Archived**

This helps you quickly find past work while keeping your main view clean.

## Accessing the Trash Bin

To review or permanently delete trashed items:

1. Go to **Settings** > **Trash Bin**
2. Use filters to search by **Team** or **Type**
3. From here you can:
   - **Permanently delete** inspections using the "Empty Trash Bin" button
   - Or click **⋮** to restore an individual inspection

## Good to Know

- Items in the Trash Bin still retain their metadata and can be restored at any time before permanent deletion.
- Archived items can be brought back by simply toggling the archive status in filters and re-opening them.
- Both archived and trashed inspections are **not visible** to standard users unless restored.