Locking Inspections: Control Who Can Reopen Completed Work

Unlocking inspections is a premium Workflows feature that allows organizations to restrict who can reopen inspections that have been locked through a workflow. This adds an additional layer of control and auditability, ensuring that only designated roles can make changes after an inspection has been finalized.

Note: This feature must be enabled by your VLX Customer Success team before it appears in your Workflow settings.

When an inspection is marked as locked (typically via an action button in a workflow), it becomes read-only. With unlocking controls, organizations can define which user roles—if any—are permitted to unlock and edit these inspections again.

This is especially useful in regulated industries or multi-step validation processes where maintaining the integrity of submitted reports is critical.

Note: For example, a safety audit workflow may lock an inspection once submitted. Only the Super Admin role might be allowed to unlock it for corrections or approvals if necessary.

Ensure the Workflows module is active in your organization settings. If it’s not visible, contact your account manager to enable the premium feature.

Note: Selecting “Nobody” ensures that once an inspection is locked, it stays locked permanently. This is ideal for final submissions and legal documentation.

To trigger a lock:

Note: You can create different buttons for different roles or stages. For example, a “Mark as Reviewed” button might lock the inspection and notify the inspection creator, while a “Submit to Supervisor” button could lock it and send alerts to admin roles.

If you’d like help designing a workflow with locking logic, or need this feature enabled, contact our Customer Success team and we’ll guide you through setup and best practices.