Managing VLX AI Access

7 min

vlx gives administrators control over who can use features powered by vlx ai access can be managed at multiple levels, allowing organizations to enable ai capabilities for the appropriate teams and users while limiting access where needed vlx ai currently includes ai scribe ai walkthrough ai template builder \manage vlx ai features\ to manage vlx ai for your organization, go to settings → organization settings → vlx ai the vlx ai settings page contains separate tabs for each feature from here, administrators can enable features and configure the settings available for each one team access some vlx ai features can also be enabled for specific teams for example, ai walkthrough can be enabled and assigned only to selected teams this allows organizations to make a feature available only where it is needed \manage access by user\ administrators can control which vlx ai features each individual user can access go to settings → organization settings → users the ai access column shows the vlx ai features currently available to each user to change a user's access find the user open the three dot menu enable or disable the applicable vlx ai features you can manage access independently for ai scribe ai walkthrough ai template builder this allows one user to have access to all vlx ai features while another user may have access to only the features required for their role \manage ai scribe access within templates\ ai scribe provides an additional level of control at the template field level template administrators can determine whether ai scribe is available for a specific field and which ai scribe skills users can apply there open the template in the template builder , select the applicable field, and open field properties → vlx ai from the vlx ai tab, you can enable or disable ai scribe for the field control the types of content ai scribe can use determine which ai scribe skills are available override the default skills fields can inherit the ai scribe skills configured in your organization's vlx ai settings you can override those defaults when a particular skill is not appropriate for a specific question for example, you may allow improve writing fix grammar while removing make shorter for a field where shortening the response could remove important inspection details \how vlx ai access works\ vlx ai access can be controlled at several levels level controls organization which vlx ai features are enabled and their default configuration team which teams can access supported features user which vlx ai features an individual user can use template / field where ai scribe is available and which skills can be used a user must have access to the applicable vlx ai feature before they can use it feature availability may also depend on your organization's vlx plan \related articles\ ai walkthrough docid 5azvqcsckunqzcmxjrccp ai scribe docid\ gd8lcxsc5yqa76inv747n ai template builder docid\ jrctsg3ei7zoo4o70r5kp monitoring vlx ai usage docid\ dk7kip8kxmmb7gklazr1e